RE: 2025 Player Fees & The Player Guide
Player Fees will be published in March after all dinner party venues and menus have been determined.
Fees are based on room selection (One King bed, 2 Queen beds or Suites) and number of roommates (if any). For example: Single Occupancy will cost more than double or triple occupancy.
RE: Ballplayers who bring non-playing significant others. Non-players pay a deeply discounted fee and are will participate in all events and activities.
Until March: Contact michael@adworldseries.com for approximate fees.
2025 Player Fees Includes:
4 Nights Lodging at the 4-star rated Hyatt Regency Irvine
Three (3) Dinner Parties:
Opening Dinner Party at the Hyatt (buffet) with entertainment includes the Team Jersey Parade, additional competitions and “hosted” beer and soft drinks (Sunday, September 21).
Off-Site “Mystery Venue” Dinner (buffet) includes motor coach transportation and “hosted” spirits, wine, beer (domestic and imports), and soft drinks (Monday, September 22).
Awards banquet at the Hyatt includes “hosted” spirits, wine, beer (domestic and imports), soft drinks (Wednesday, September 24).
Plus:
Hosted Afternoon Beer Gardens Poolside (September 21, 24)
Entry Passes into Big League Dreams Sports Park (September 22, 23, 24)
Jersey Trading (September 24 Beer Garden)
Swag bags and gifts for all registered players and guests
Off-Field Competitions
Tournament T-shirt
Division champion awards (team plaque, long-sleeve sublimated shirts, medals)
Team MVPs Awards (every team selects its own male and female MVPs)
Mandatory taxes on hotel rooms, food and beverages, applicable resort fees, and dinner-related gratuities.
Invite to play in Day #2 One-Pitch “draft” competition, and play a minimum of three (3) games. Sign-up during Opening Registration, the draft takes place during the Opening Dinner Party. These games will not conflict with your guaranteed 12 co-ed games provided that your co-ed team has at least 3 players willing to play in the one-pitch competition
Entertainment, staffing, and administration expenses (includes video equipment rentals, staging, lighting, labor, entertainment, bartenders, staffing, shipping, pre-tourney newsletters, and event promotion).
Player’s “Free Night” (Tuesday night, September 23): The resort pool and hotel restaurants will remain open late… or check out the town.
2025 Payment Sources
Payment Sources: https://www.adworldseries.com/faq
VIA: Check, Direct Deposit, Zelle, Venmo, PayPal.
For Venmo Payments: Be sure to label your transaction as “Friends & Family” (to avoid a 3% additional fee)/
For PayPal Payments: This account is classified as a Goods & Services account which means that a 3.5% fee applies for U.S. payments, 4.50% for international.
Non-Players & Children:
Guests enjoy the same benefits as a player, but at a discounted rate no more than $1,400.00. The “player” sharing the bedroom would be responsible for paying the Single Occupancy package fee.
Children’s Lodging:: No more than 2 adults and 2 children to a room, so anything more than 2 children would necessitate reserving a second bedroom.
Children’s Meal: A nominal charge for meals.
Message Michael@adworldseries.com or call (310) 740-2195 for more details.
Hotel Room Reservations:
To be guaranteed our discounted group room rate, all room reservations must be made thru the Ad World Series. Guests can change their arrival and departure dates, room type without penalty based on availability.
Guests may extend their resort stay (pre & post event dates) and qualify for group discounted room rates.
Guests will keep the same room for the duration of their stay.
Note: ASWS discounted room rates will be priced considerably LOWER per night (including taxes) than what may be advertised on the hotel’s website or other Internet sites.
Extended Night Stays:
Players may extend their hotel stay pre and post event dates… be able to keep the same room, and secure the discounted group room rate. Guests can pay extra nights directly to the ASWS… or directly to the hotel via credit card/cash at checkout. That room rate is determined by type of room selected plus a discounted resort fee and taxes.
Team Entry Fees (Softball Only)
$1,500.00 per Team Entry (usually “shared” among rostered players or a team is able to secure sponsor) team. Team Fees include:
Field Rental, Maintenance, Facility Insurance, Park Entry Fee
Umpires, Game Balls, Team Sanctioning, Awards
Certified Athletic Trainers / EMTs
Concessions will be available for purchase at the fields
For First Year Players “Seeking” a Team and Accommodations
A reasonable deposit is required by May 15 in order for the ASWS to begin a team search suitable to your preferred playing position(s) and talent level.
All room reservations are made by the Ad World Series and must be submitted by August 22. Changes will be made without penalty up to 72 hours before the event.
Final Payment Deadline: August 22
The Ad World Series accepts payment via: check, direct deposit, Zelle, Venmo, and PayPal (3.5% surcharge for PayPal transactions). Contact michael@adworldseries.com for account/password information.
